SWSAD: SouthWest Softball Assoication of the Deaf, a non-profit softball regional organization for Arkansas, Louisiana, Mississippi, Oklahoma, Tenneessee and Texas Regionals

SOUTHWEST SOFTBALL ASSOCIATION OF THE DEAF, INC.

Executive Board Meeting

July 13, 2006

JCCD Clubhouse

The Executive Committee business meeting was called to order by Commissioner, Patty Henderson at 1:05 p.m. on July 13, 2006.

Roll Call:

SWSAD Executive Committee: Commissioner Patty Henderson; Deputy Commissioner Robert Brannan; Secretary/Treasurer Robert Stevens; Tournament Director Scott Roberts and Information Director Lanny Pickering.

Delegate-at-Large: NSAD Representative Sheri Mize

Executive Committee motion to accept the 2005 Executive Committee meeting minutes as it read. Passed

Officers Reports:

Commissioner’s Report — Patty Henderson

1. Problem in communication regarding to download NSAD form and SWSAD/NSAD website.

2. To ask if they want to download the NSAD form or to receive in mail in future.

3. Want to see players in fully inform of what is going on inside of both SWSAD and NSAD.

4. Instructed Executive Board members to change the attitude of SWSAD toward Independent Teams. Change the attitude of SWSAD Independent Team by allowing them to use our tax exemption status and change in the by-laws. Changing bring fairness to all.

5. Thanks to the officers for 4 years—best team work

6. Not pleased with Program Book that JCCD had it published. There are few errors in it.

7. Consider to have no Program Book in SWSAD in the future for fans. Program books given only to regional officers. Will share this idea at NSAD meeting. This will reduce the cost of paying for papers and print.

8. Reported JCCD host did not have numerical number printed on the registration form.

9. Announced that she will not run for officer---is retiring.

10. Want to thank to Secretary/Treasurer Robert Stevens who will retire for his loyalty. He had been exemplary officer.

11. Want to consider having fundraising for SWSAD to support team to go to NSAD.

12. Consider to think about establish a way to enable player to join another team through website. Coaches can help with this.

13. SSAD had 4 teams.

14. Gave report on NSAD 2005.

15. LuAnn --- still hasn’t returned all softball paper works to SWSAD

Deputy Commissioner’s Report — Robert Brannan

1. Reported SWSAD website update on by-laws

2. Reported to have proposals at General Meeting

Secretary/Treasurer’s Report — Robert Stevens

1. Will not run for officer again and I are retired.

2. Thanks to the officers for teamwork. Thanks to Cynthia Stevens, his wife who worked on getting 501 © 3 for SWSAD.

3. Reported Commissioner Patty Henderson chose two people to audit the Treasurer’s report with statement.

4. Will give check to Sheri Mize, NSAD Treasurer for the players and teams’ fees.

5. Reported 2 teams owe and SWSAD owe to 2 teams. One team’s NSAD form was written and signed by one person.

6. Reported that he did not take $200.00 from last year for his work due to shortage of money in bank. I am owe $200.00 for 2005 and the upcoming $200.00 this coming September.

7. Want to waiver $250.00 to each men and women’s championship.

8. Gifts passed out to officers as token of appreciation.

Information Director’s Report — Lanny Pickering

1. Reported a messy scorekeeper last year. Will give scorekeeper book to each scorekeeper.

2. Reported it will be glass award again like last year.

3. City of Pearl Park is providing their scorekeepers.

4. Hall of Fame: Leader - Patty Henderson; Player - Buddy Van Dusen; Old Timer Player - Paul Jakin and Player - James Garrett

Tourney Director’s Report — Scott Roberts

1. Reported Texas Toons (men champion) and Texas Girlz (women champion) won last year.

2. Reported 2006 Teams: 6 men’s and 3 women’s teams

3. Have bracket schedule prepared.

4. SWSAD 2007 will be in San Marcos. Will need to have bid for 2008 and 2009.

5. $250.00 Entry Fee for NSAD at Ontario, California

6. Announced “First Annual World Series Poker” on August 6, 2006

2006 Host Chairperson — Wanda Rayden

1. Officers’ Suite cancelled due to remodeling. Executive Meeting had to be moved to JCCD

clubhouse.

2. Thursday night meeting and Friday morning meeting will be held at the hotel.

3. Received 25 combo tickets. There are 400 printed registration forms.

4. There are 180 players registered.

NSAD Representative — Sheri Mize

1. Reported lot of teams filled out NSAD form to go to NSAD Tournament in Ontario, California.

2. The deadline for the form is July 1^st.

2007 SWSAD Host at San Marcos, Texas Report — Patty Henderson

1. Flew to Houston, Texas to ride to Austin with Robert Stevens to attend SWBAD Executive Meeting to discuss with them about the money ($500.00) owed to SWSAD.

2. Visited San Marco for 2007 SWSAD Softball Tournament. Met with Director of Softball Field and will know the date of 2007 by October. Will either be 3^rd or 4^th weekend of June or 1^st or 2^nd weekend of July. There will be drawing and we will be notified. Lot of hotels availability as well fast food and restaurants. SWSAD Officers will stay together in one hotel where meetings will take place. Players, coaches, etc can go to any hotels. Sheri Mize is 2007 SWSAD Chairperson and she will have room at the same hotel with SWSAD officers and will be paid by SWSAD.

New Business:

1. Executive Board proposed $250.00 championship fee each to men and women championship teams to be waive. Passed

2. Executive Board proposed to use word “30 days” on the deadline for NSAD forms. Passed

3. Executive Board proposed not to delete Program Books. Passed

4. Executive Board proposed that SWSAD 2007 price as $25.00 Flat fee even for Senior Citizen. Amended with $15.00 children under age 15. Passed

5. Executive Board proposed Sheri Mize to be change from Key person to 2007 SWSAD Chairperson. Passed

Executive Board motion to close the new business. Passed

Announcements:

1. Patty Henderson announced that Sheri Mize will received Hall of Fame as Leader.

2. Wanda Rayner announced that JCCD will have card games on Saturday night. Fifty percent

(50%) will go to SWSAD.

The Executive Committee meeting adjourned at 3.40 p.m. by Patricia Henderson. Robert Stevens opposed.

Robert Stevens gave compliments to the officers for their hard working and teamwork efforts.

The Executive Committee meeting adjourned at 3.42 p.m. by Patricia Henderson.

Robert F. Stevens

SWSAD Secretary/Treasurer