SOUTHWEST SOFTBALL ASSOCIATION OF THE DEAF, INC.
General Meeting
July 7, 2005
Location: Holiday Inn's meeting room
Meeting was called to order at 7:12pm by Commissioner Patty Henderson.
Roll Call:
Executive Officers--Commissioner Patty Henderson, Deputy Commission Robert Brannan, Secretary-Treasurer Robert Stevens, Information Director Lanny Pickering, and Tournament Director Scott Roberts.
Delegates Lawrence Campero of Dallas Community Center for the Deaf, Rowdy Meche of Jackson Community Center of the Deaf, Thelma Covello of Lafayette Athletic of the Deaf, Pamela Brannan of Little Rock Association of the Deaf, Lori Rojas of Mississippi Coastal Association of the Deaf, Luis Reyes of NACH and At Large Sheri Mize and Pam Brannan
Team Representatives (Men's) Dallas Blue Machines; DA BLU BOYS, Fort Worth Tornadoes, Jackson Community Center of the Deaf; Oklahoma; Texas Desperados, Texas Toons; (Women's)-Hot Lizards, Mississippi Coastal Association of the Deaf, Texas Girlz
Officers Reports
Commissioner's Report Patty Henderson
I did not attend NSAD last year in Reno, Nevada due to my health.� Deputy Commissioner Thelma Covello attended and will give her report on her trip to NSAD.
I will attend NSAD this year in Gulfport, Mississippi.� The expense will be $575.00 for the hotel, combo, Per Diem and transportation.� (Hotel-$350.00; Combo-$25.00; Per Diem--$100.00 and Transportation-$100.00). I learned that we are unaffiliated from USADSF and this is a great victory for us. Our 501 c 3 is not for distribution. Some people had been asking us for our Federal ID number to benefit themselves from sale tax or no bank charge fee. We have the letter strictly saying that our status is for SWSAD purposed only and we are NOT allowed to pass it on to the players because we report to IRS every year. The 2005 bid was awarded to SWSAD with the approval of the representatives last year and somehow it got out of hand with Dallas. If Dallas and the Executive Board can not come to terms during the meeting this afternoon, we will have no choice but present the evidence to the delegates tonight.
Deputy Commissioner's Report Robert Brannan
He reports that he has 55 proposals to bring up at the General Meeting with the delegates.
Secretary-Treasurer's Report Robert Stevens
Received seven (7) SWSAD renewal membership dues. We have seven (7) men�s teams and three (3) women�s team for this tournament. Received the certification of liability insurance from NSAD for this tournament. Thanks to Ken Seabolt and Kevin Soward for working with us. SWSAD officers to make this event successful. Thanks to Chairperson Robert Brannan for his work and making this event to happen. Thanks to Patty Henderson who coordinate the program books and boosters. Also thanks to her for the shirts for the officers. Thanks to Lori Rojas of Gulfport, Mississippi who coordinated the donation for the awards. Thanks to Scott Roberts who had coordinated and planning with Trinity Park Softball Field Complex and the umpires. Thanks to him who put lot of time and work on our fabulous SWSAD website. Thanks to Lanny Pickering who had worked and selected three (3) honorable inductees for Hall of Fame for this coming event. Thanks to him who will be working hard on his laptop to input all the information on the players score sheets. The 501 c 3 is recognized as non-profit organization, belongs to SWSAD and will not be used by other deaf organization. Gave financial report.
Rowdy Meche accept our finical report passed.
Information Director Lanny Pickering
Report on new Hall of Fame Lifetime Membership cards. Commissioner Patty Henderson and I worked together to create the card for Hall of Famers.
Hall of Fame for this event are Larry Fewell of Dallas as Old Timer as Player; Tony Ramirez of Houston as Player and Marla Ratliff of Dallas as Player. Bought new score sheets book
Tournament Director Scott Roberts
We have seven (7) men's teams and three (3) women's teams, we will have round robin on Friday then Saturday, we will have double elimination.
Chairperson of SWSAD Robert Brannan
He does not have any report. If any problem rises, see him.
Chairperson of 2006 SWSAD�Jackson Community Center of the Deaf Wanda Rayner
JCCD reserve at Drury's Hotel for 79.00 one night. Patty asked to try find another hotel with lower rate. We will use softball field complex that has four (4) fields.
Meeting breaks at 8:30 p.m. Reconvened at 8:45
Proposals�By-Law�Robert Brannan
UNDERLINED-Delete
BOLD-Amendment
Italic-Move to another article
SWSAD Constitution
Proposal #1 (Delete)
Article Two-Obejctives
2.1 Objectives
2.1.4 To maintain affliction� with the United States America Deaf Sports Federation USADSF) and National Softball Association of the Deaf (NSAD) in order to participate in its national softball tournament and world deaf softball competitions.
PASSED
Proposal #2 (Revised)
Article Three-Officers
3.3 Election of Officers
3.3.1 The SWSAD Officers shall be elected by ballot and majority vote at the annual SWSAD team representative business meeting during the annual SWSAD
Softball tournament.
PASSED
Proposal #3 (Delete)
Article Three-Officers
3.3 Election of Officers
3.3.2 An elected SWSAD Officer may not hold more than one regional elected
position. Any elected to another regional position, the elected officer shall resign their position.
PASSED
Proposal #4 (Amendment)
Article Four-Meetings
4.1 Annual SWSAD General meeting
PASSED
Proposal #5 (Revised)
Article Four-Meetings
4.1 Annual SWSAD General Meeting
4.1.2 The quorum for SWSAD meeting shall be least one-tenth (1/10) of the team
Representatives Liaison Officer �from the clubs associations of the deaf, Delegate-at-large/independent teams and plus majority of the SWSAD Executive Committees.
Refer to Law Committees
Proposal #6 (Revised)
Article Four-Meetings
4.1 Annual SWSAD General Meeting
4.1.3 Each Officer, Liaison Officer team representative and delegate-at-
Large shall have one (1) vote each.
Refer to Law Committees
Proposal #7 (Revised)
Article Four-Meeting
4.1 Annual SWSAD General Meetings
4.1.4 Any person who is member Liaison Officer or player for one (1) club
association of the deaf may shall not be allow to be as team representative
for a different club association of the deaf.
PASSED
Proposal #8 (Revised)
Article Four-Meeting
4.1 Annual SWSAD General Meetings
4.1.5 The elections of SWSAD Commissioner, Deputy Commissioner,
Secretary/Treasurer, Information Director, and Tournament
Director shall be conducted at this the annual SWSAD General Meeting.
PASSED
Proposals #9 (Revised)
Article Five-Amendments
5.1 Amendments
The SWSAD Constitution may be amended by two-third (2/3) vote of the
team representatives Liaison Officer present and voting at the annual
SWSAD team representative General meeting held during the SWSAD
softball tournament.
Refer to Law Committees
Proposal # 10 (Revised)
Article Five-Amendments
5.2 Advance Notice
The SWSAD Deputy Commissioner shall notify the SWSAD
Executive Committee and Liaison Officers of the proposed amendments
At least thirty (30) days prior to the annual SWSAD team representative
General meeting held during the SWSAD softball tournament.
Refer to Law Committees
SWSAD By-Laws
Proposal #11 (Delete & Amendment new sub-section)
Article One-Meeting
1.1 Annual SWSAD Meeting
The annual meeting of the SWSAD shall be held either Thursday or Friday during the softball tournament.� The SWSAD Executive Committee Shall meet prior to this meeting with time to be set by the SWSAD Commissioner.
1.1 Annual SWSAD Meeting
1.1.1 The annual SWSAD Executive Committee meeting shall be held on
Thursday afternoon at one o�clock (1:00) p.m. during the softball Tournament.
1.1.2 The annual SWSAD delegate meeting shall be held on Thursday night
At seven (7:00) p.m. during the softball tournament.
1.1.3 The annual SWSAD Softball Division meeting shall be held on Friday
Morning at eight o�clock (8:00) a.m. during the softball tournament.
PASSED
Proposal #12 (Revised)
Article One-Meetings
1.2 Liaison Officer� Team Representative
1.2.1 Each Liaison Officer team representative entering teams(s) in the
Tournament shall elect or select a team representative to attend the Annual SWSAD General meeting.
Refer to Law Committees
Proposal #13 (Revised)
Article One-Meetings
1.2 Independent Team Representative
1.2.2 Each independent team representative entering team (s) in the
Tournament shall elect or select a representative to attend the Annual SWSAD General meeting.
Refer to Law Committees
Proposal #14 (New sub-section)
Article One-Meetings
1.2 Independent Team Representative
1.2.3 Each independent team representative shall have the rights to voice, but cannot vote at the annual SWSAD General meeting.
Refer to Law Committees
Proposal #15 (Revised)
Article One-Meetings
1.5 Special Meeting
The SWSAD Commissioner may call a special meeting of the Liaison Officers and Independent team representatives when necessary and at such time and place.
PASSED
Proposal #16 (Revised)
Article Two-Officers and Management
2.4 Duties of Secretary/Treasurer
2.4.1 Shall keep the records of the entire team representative and the SWSAD
Executive Committee and SWSAD General meetings to conduct all
Official correspondences and keep a complete record of all softball events
Held under the auspices of this association
Refer to Law Committees
Proposal # 17 (Revised)
Article Two-Officers and Management
2.4 Duties of Secretary/Treasurer
2.4.2 Shall send copiers of the SWSAD team representative Executive Committee
and SWSAD General meeting minutes to all of the SWSAD Executive
Committee and to the entire Liaison Officers within forty-five (45) days following the close of the meeting.
Refer to Law Committees
Sheri Mize motions to suspend all proposals to refer to Law Committee because of team representative. The proposals that have been passed are rescind due to Sheri Mize's motion.
Meeting recess 9:05 pm
Reconvened at 9:30 Friday morning after Softball Division Meeting.
Unfinished Business
None
New Business
Scott Roberts close the new business. Tommy Vernon seconded. Passed
Bidding for 2007-West
DCCD want to host 2007. They will send club letterhead with reserve of softball field and hotel within 60 days. Passed
Bidding for 2008-East
Lori Rojas want to have it at her city, Gulfport, Mississippi when SWSAD host it. Passed
Announcement
Sheri Mize report NSAD 2005 will be in Gulfport, Mississippi. The combo is now $20.00 until she collects 200 fans.
Robert Brannan, chairperson for Ozark Timberfest on August 11-13.
Kevin Soward announced T-shirts for sale with 2 different colors.
Adjourned at 10:15
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