SOUTHWEST SOFTBALL ASSOCIATION OF THE DEAF, INC.

General Meeting

Biloxi, Mississippi

Thursday, July 1, 2004

Meeting was called to order at 7:18 p.m. by Commissioner Patty Henderson.

Roll Call:

Officers: Commissioner Patty Henderson, Deputy Commissioner Thelma Covello, Secretary-Treasurer Robert Stevens, Information Director Lanny Pickering, Tourney Director Scott Roberts

Delegates: Jackson Community Center of Deaf, Little Rock Assn of Deaf, Mississippi Coastal Assoc. of Deaf, San Antonio Sport Assoc. of Deaf, Tulsa Assoc. of Deaf

Club Delegates:  Scott accepts Minutes Report, seconded by Justin  PASSED

Charles accepts Proposal Minutes, seconded by Justin.  PASSED

Officer’s Report:

Commissioner’s Report

            Agenda to be follow

            Election will be held after closing of new business on Saturday morning

            2005 Softball event will be host by SWSAD

            PowerPoint

            SWSAD currently under 501 c 3

            USADSF increase fees to $16.00 per player (secondary insurance)

            NSAD consider to overhaul its system (increase fee on per player, increase         

                               signing fee, eliminate 2^nd form and hotel/transportation for

                               regional champs.

            NSAD Tourney will be held in Reno, Nevada

            Appointed Deputy Commissioner Thelma Covello to attend NSAD

            Announced to run for Commissioner for 2^nd term

Deputy Commissioner’s Report

            Announced there are eight (8) proposals

            Report the cost of combo, hotel, airfare and diems to Reno, Nevada

            Announced to run for Deputy Commissioner for 2^nd term

Secretary-Treasurer’s Report

            Announced we are now under 501 c 3

            Appreciation and Thankful to my wife, Cynthia Stevens who had helped

                     with 501 c 3 and Incorporated our organization

            Received reimbursement from our bank on bank charge before we became

                     501 c 3

            SWSAD logo was created by Thomas Koch.  SWSAD thank to him.  Logo

                     will be use for letterhead, batting forms, and plaques.

            Report 6 men’s teams and 3 women’s teams

            Team fees collected $5,085.00 for 2004

            Received several players’ audiograms

            Report paid $50.00 Regional Membership to NSAD; $250.00 for insurance

                        2004 tourney; $75.00 Officers’ fees and $2,475.00 for NSAD fees.

            Report to receive check from JCCD for 2006 bid

            Given SWSAD’s financial report

Information Director’s Report

            Announced the name of two people who will received Hall of Fame

            Report he has disk set up with players’ statistics

            Request for scorekeepers

            Announced he will run Information Director for 2^nd term

Tourney Director’s Report

            Report on his visit to Mississippi softball field complex and hotel

            Report the numbers of team on both men and women

            Announced the bracket is complete for both men and women

            Players are to be at the complex rain or shine

Mississippi Coastal Chairperson’s Report

            Announced the number of umpires by ASA

            Provide water for players

            Request inside dugouts keep clean

            Report there will be plenty of food

            Raining the ground drain is up to umpire

            Awards to 1^st-5^th at field

            Scorekeepers inside the tower

            Report on concession stand at the complex

            Report the umpires donate softballs

            Breakfast provide to Officers & Delegates on Friday morning

Jackson Community Center for the Deaf Report

            Rowdy Meche of Jackson, Mississippi report he will bring up in New

                        Business on moving the 2006 tourney from July to June as

                        Sprint will sponsor SWSAD.

            Brought Registration Flyer for 2006 for Officers’ review and accepted

The meeting recessed at 8:30 p.m. and reconvened at 8:45 p.m.

SWSAD By-Law Proposal:

Deputy Commissioner Thelma Covello led the proposals.

Proposal #1—Article Eight-Team Photo

Move to delete the “Article Eight-Team Photos”

Rick accepts, Charles seconded. Voted unanimous.  PASSED.

Proposal #2—New Proposal Version

Each team provided their softball balls for the tournament.  It must be under ASA and USSA.

Scott accepts.  Ricky amended to remove USSA. Robert B. accepts. Robert S. ask to withdraw and ask Ricky accepts withdraw.  Both agreed to withdraw.

Proposal #3—New Proposal Version

Any players who live within 50 miles of the Deaf Association of Club that is a member of the Southwest Softball Association of the Deaf, the player must be released from the local Deaf Association of Independent Team.  **The men teams are require to live within 50 miles due to the large numbers.  **The women are not require to live within 50 miles due to less numbers.  They are allow to join one of the team.  **The 50 miles to the permanent for lifetime.  It will not be allow to remove the 50 miles radius.

Robert B. accepts.  Patty amended to remove the sentence to one free agent.  Lanny accepts.  It refer to Law Committee.

Proposal #4—3.1 Eligibility of Club Host

Old Article—The host of the annual softball tournament to be held that year shall be a bona-fide club of the deaf in the Southwest and shall have paid all dues and fees, if any, to the SWSAD/NSAD. The club shall be bona-fide for at least two (2) years and be a member of SWSAD/NSAD.

Move to change from at least two (2) years to at least one (1) years

Patty seconded. Scott closed for vote.  PASSED

Proposal #5—3.5 Facility and Tournament Inspection 

Old Article—The SWSAD Deputy Commissioner shall investigate the site of the official softball fields’ complex, the hotel and the facilities selected by the tournament host well in advance of the tournament and report same to the SWSAD Executive Committee for its decision/approval.  Shall be reimbursed for transportation and lodging, if any by the tournament host.

New Article—The SWSAD Tournament Director shall investigate the site of the official softball fields’ complex, the hotel and the facilities selected by the tournament well in advance of the tournament.  He/She shall be reimbursed for transportation and lodging, if any, within 30-45 days by the Tournament Host Club.

Referred to Law Committee

Proposal #6—1.2 Ballot Method

Old Article—The SWSAD softball arrangement shall be made to select up to ten (10) persons for being on the All-Tournament Committee which shall be SWSAD Executive Committee, scorekeepers, statisticians, umpires and other.

New Article— The SWSAD softball arrangement shall be made to select up to ten (10) persons for being on the All-Tournament Committee which shall be SWSAD Executive Committee, scorekeepers, statisticians, umpires and other by approved from the SWSAD Executive Committee.

Referred to Law Committee

Proposal #7—3.2 Bidding

Old Article—Only authorized managers are allowed to bid on behalf of interested clubs to host next tournament two (2) years hence.  To make valid bids, they must be presented to the managers’ meeting.

New Article—Only Representative from a club team are allowed to bid on behalf of interests clubs to host next tournament three (3) years hence.  To make valid bids, they must be presented to the managers’ meeting.

Robert B. seconded. Patty amended to change sentence. Scott R. seconded. PASSED

Proposal #8—Old Article Two—Ballot and Tabulations Form

                         Old Article Three—Tabulations After the Tournament

2.1 The SWSAD Deputy Commissioner and Information Director shall be responsible for preparing the proper forms when needed and any other needs for balloting.

2.1.1 The official ballot form for softball shall list: ten (10) first (1^st) team players, ten (10) second (2^nd) team players, one (1) each manager of the tournament and team sportsmanship.  (2.2.)

2.1.2 The official All-Tournament tabulation forms shall list: ten (10) lines under players’s name and team, fifteen (15) columns with split half and the end of the form subtotal, total and ranking. (Delete)

New Article Two-Ballot and Tabulations Forms

2.1 The SWSAD Deputy Commissioner and Information Director shall be responsible for preparing the proper forms when needed and any other needs for balloting.

2.2 The official ballot from for softball shall list: ten (10) first (1^st) team players, ten (1 second (2^nd) team players, one (10 each manager of the tournament and team sportsmanship.

2.3 Based on the statistic ten (1) first (1^st) team players who have the highest batting average with 12 or more at bat; shall go to first (1^st) place to 2^nd place team places.

2.4 Based on the statistic ten (10) second (2^nd) team players who have the highest battling average with 20 or more/less in the descending order; shall go third (3^rd) to fifth (5^th).

2.5 The Most Valuable Player shall not receive any All-Tournament player award.

DELETE:

2.3 The official All-Tournament Tabulation forms shall list: ten (101) lines under player’s name and team, fifteen (15) columns with split half and at the end of the form sub totoal, total and ranking.

3.1 After the tournament, the SWSAD Deputy Commissioner, Information Director, and Commissioner shall collect All-Tournament ballot forms form the voters.

3.2 SWSAD executive Committee shall also be present during the All-Tournament tabulating.

3.3 The Most Valuable Player award shall automatically go the individual player with most points. Whoever won the Most Valuable Player shall not receive any All-Tournament player award.

Referred to Law Committee

Thelma C. complete the proposals.

The meeting was recessed at 9:45 pm and reconvened at 8:00 am tomorrow morning, July 2, 2004 after Softball Division Meeting.

General Meeting---continued

Friday, July 2, 2004

Meeting called to order at 9:52 am

No unfinished business.

New Business—

New Proposal—

            SWSAD Logo

Moved by Rowdy M.  Seconded by Ricky H.

Closed with vote by Scott R. Seconded by Justin G.

PASSED

Scott R. closed the New Business.  Justin G. seconded.

Bidding for 2007

Tulsa motion to give 90 days if their club accept to host SWSAD in 2007. PASSED

Election of Officers—

Patty Henderson appointed Jesse Bailey to run the nominations and votings.

Justin B. accepted.

Robert B. nominated Patty Henderson as Commissioner.  Patty H. accepted.

Ricky H. nominated Billy K as Commissioner.  Billy K. accepted.

Rowdy M. closed to vote. Robert B. seconded.

Patty Henderson is re-elected.

Justin G. nominated Robert Brannan as Deputy Commissioner.  Robert B. accepted.

Patty H. nominated Thelma C. as Deputy Commissioner. Thelma C. accepted.

Ken S. closed to vote. Rowdy M. seconded.

Robert B. is elected.

Patty H. nominated Robert Stevens as Secretary-Treasurer. Robert S. did not respond for few minutes.  Jesse B. told him must answer.  Robert S. accepted.

Scott R. closed to vote.  Rowdy M. seconded.

Automatically elected—Robert Stevens

Robert S. nominated Lanny Pickering as Information Director.  Lanny P. accepted.

Ken S. closed to vote.  Justin G. seconded.

Automatically elected—Lanny Pickering

Ricky H. nominated Scott Robert as Tournament Director. Scott R. accepted.

Robert S. closed to vote. Ken S. seconded.

Automatically elected—Scott Roberts

Announcements—

Commissioner Patty Henderson announced that we have insurance coverage from NSAD for this tournament.

Robert B announced Timberfest in Arkansas in August.

The meeting adjourned at 10:55 am.

SWSADically,

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